Connect Hedy AI meeting assistant to 400+ apps with n8n workflow automation. Automate meeting transcriptions, AI summaries, CRM updates & task creation. Free templates, setup guide & no-code workflows for Zoom, Google Meet & Teams.
This comprehensive guide shows you how to connect Hedy AI meeting assistant with n8n workflow automation to automatically create tasks, update your CRM, and share meeting insights—without manual data entry. Whether you're looking to automate meeting transcription, generate AI-powered summaries, or eliminate repetitive post-meeting tasks, this integration guide covers everything you need to improve productivity and save time.
Hedy AI is an AI-powered meeting coach that provides real-time transcription, automatic meeting summaries, and action item extraction for professionals. Unlike basic note-taking tools like Otter.ai or Fireflies, Hedy offers proactive AI coaching that helps you contribute more effectively during conversations.
Key features that make Hedy ideal for meeting automation:
With over 15,000 users and a 4.8-star rating, Hedy transforms how teams capture and act on meeting intelligence to optimize their communication workflows.
n8n is an open-source workflow automation platform that connects 400+ business applications. For meeting automation, n8n offers unique advantages over Zapier or Make that improve how you process and act on conversation data.
The combination of Hedy's powerful transcription with n8n's automation creates a system that can save time on every post-meeting task.
// The Hedy node is pre-installed in n8n cloud
// Simply search for "Hedy" in the nodes panel
# Install via npm
npm install n8n-nodes-hedy
# Or add to your docker-compose.yml
environment:
- N8N_CUSTOM_EXTENSIONS=n8n-nodes-hedy
# Restart n8n
docker-compose restart n8n
Here's a simple workflow template to email meeting summaries automatically:
{
"nodes": [
{
"name": "Webhook",
"type": "n8n-nodes-base.webhook",
"webhookId": "meeting-complete"
},
{
"name": "Hedy - Get Session",
"type": "n8n-nodes-hedy.hedy",
"operation": "getSession"
},
{
"name": "Send Email",
"type": "n8n-nodes-base.emailSend",
"emailSubject": "Meeting Summary: {{$json.title}}"
}
]
}
n8n connects to major video conferencing platforms through dedicated app nodes and generic HTTP or webhook triggers, allowing you to automate the full meeting lifecycle from scheduling to follow-up. This integration capability is essential for teams using multiple platforms.
For Zoom, you authenticate via OAuth2 or API key in the Zoom node, then use triggers such as "New Meeting" or "New Recording" to kick off workflows that create calendar events, send reminders, or move recordings into storage or CRMs. Combined with Hedy's transcription, you can automatically process every Zoom call.
Google Meet and Microsoft Teams often enter the workflow through calendar events rather than direct meeting nodes. Many automations start by watching Google Calendar or Outlook for upcoming events that contain Meet or Teams links.
The Google Calendar and Microsoft Outlook nodes let you create, update, and sync events so that any Zoom, Meet, or Teams link added by a booking tool stays consistent across calendars. Common patterns include:
With these building blocks, you can orchestrate end-to-end meeting flows: trigger from a calendar event, detect which platform is used, then route downstream steps like recording handling, transcription, and notifications.
AI dramatically improves meeting summaries and note-taking by combining automatic speech recognition (ASR) with large language models (LLMs) to turn raw audio into structured, human-readable notes. This is where Hedy's AI capabilities truly shine.
Modern ASR models transcribe speech in real time with high accuracy, adding punctuation and capitalization so the resulting text is much closer to a clean document than a raw transcript. Hedy's on-device speech-to-text processing ensures privacy while delivering precision results.
Once the transcript is available, LLMs analyze the content to extract key decisions, action items, topics, and risks, generating concise summaries that teams can scan in seconds instead of replaying recordings. This actionable intelligence transforms how teams handle post-meeting follow-up.
Advanced AI note-takers like Hedy support multilingual meetings, transcribing and translating discussions across dozens of languages while preserving context and speaker attribution. This makes global collaboration easier because participants can review summaries in their preferred language without manual translation.
Overall productivity improves because attendees can focus on the conversation rather than typing notes, while non-attendees can catch up quickly from AI-generated highlights, timelines, and follow-up task lists connected to tools like CRMs or project management systems.
Use Case: Update Salesforce/HubSpot after every client meeting to eliminate repetitive tasks.
Trigger: Hedy session ends (webhook)
Actions:
1. Extract client name and topics from transcript
2. Update CRM contact record
3. Log meeting activity
4. Create follow-up tasks
ROI: Save time—15 minutes per meeting on manual CRM entry
Platforms: Jira, Asana, Linear, Monday.com, Notion
Workflow:
1. Parse action items from Hedy summary
2. Create tasks with automatic assignment
3. Set due dates from meeting commitments
4. Link tasks to project boards
Automatically share meeting outcomes with your team to improve communication:
Convert meeting insights into searchable knowledge to optimize organizational learning:
For support meetings, automate these repetitive tasks:
Build real-time meeting analytics to track productivity:
For regulated industries needing precision record-keeping:
Yes! n8n's native AI agent capabilities combined with Hedy's transcription create powerful analysis workflows.
// Example: Find all meetings discussing "pricing strategy"
const langchainNode = {
type: "n8n-nodes-langchain.agent",
model: "gpt-4",
prompt: "Find meetings about pricing from Hedy sessions",
vectorStore: "pinecone",
embedding: "openai"
};
Build AI agents that automate advanced analysis:
n8n's MCP integration enables interactive AI communication:
In n8n, the best templates for no-code meeting automation focus on recurring patterns such as scheduling, reminders, transcription handling, and follow-up task creation. These customizable workflows eliminate repetitive tasks without requiring code.
Template keywords like "Zoom," "Google Calendar," "Outlook," "meeting notes," or "meeting summary" surface prebuilt workflows that connect calendars, conferencing tools, and storage or communication apps. These templates typically wire together:
Because the workflows are customizable and no-code, teams can start from a template and adapt nodes, filters, and branching to match internal processes. For example:
This approach eliminates repetitive tasks like manual note distribution and follow-up creation, dramatically improving team productivity.
Here's a summary of everything you need to know about automating meetings with Hedy AI and n8n:
Ready to transform your meeting workflow and improve your team's productivity? Here's your action plan:
With Hedy and n8n working together, you'll automate the tedious parts of meeting management and focus on what matters: the conversations themselves.
