Google Calendar

Connecting your Google Calendar does two things in Hedy. It reminds you to start a session right as each meeting begins, and it lets Hedy use the meeting’s details to write sharper notes and suggestions. The connection is read-only, so Hedy reads your events but never changes your calendar. You turn on each part yourself, and connecting works on iPhone, Android, Mac, and Windows.

Connecting Google Calendar

1. Open Settings and go to the Automation & Data tab

2. In the Google Calendar section, tap Connect Google Calendar and sign in

Once connected, Hedy shows Connected as your email, and the two features below become available. You can use either one on its own.

Meeting Reminders

Turn on Auto-detect scheduled meetings and Hedy reads your upcoming events and schedules a reminder for each one. About a minute before a meeting starts, you get a notification asking “Want Hedy in this meeting?” Tapping it opens a one-tap prompt, where Start session begins capturing immediately or Not now dismisses it.

You don’t need to keep the app open. Reminders are delivered by Hedy’s servers, so they arrive even after the app is closed or your phone has restarted.

Reminders on Mac and Windows

The reminder that arrives even when the app is fully closed is an iPhone and Android feature. On Mac and Windows, Hedy shows the same “Want Hedy in this meeting?” prompt as an in-app or overlay notification while the app is running, so keep Hedy open or running in the background to get it.

Reminders Are Per-Device

The Auto-detect scheduled meetings toggle is set separately on each device. Turn it off on a device where you don’t want push reminders, for example your tablet, and you’ll still get them on your phone. Your calendar connection itself stays in place.

Allowing Notifications

The first time you turn reminders on, your phone asks permission to send notifications. If you allow it, reminders appear on your lock screen. If you decline, the toggle stays on and you’ll still see the in-app prompt when a meeting begins, but you won’t get the lock-screen alert until you enable notifications for Hedy in your system settings. See App Permissions on Android and iOS for how to turn them back on.

Using Meeting Details in Your Notes

Turn on Share meeting details with Hedy and Hedy uses the current meeting as context for the session. Its summary, detailed notes, and real-time suggestions are then grounded in what the meeting is about, instead of inferring it from the first few minutes of conversation. As the toggle’s description puts it, Hedy can reference meeting details in suggestions.

Here is what Hedy reads from the event, and how it uses each field:

Attendee names are used as spelling hints only, never as proof of who attended or who spoke. What Hedy hears in the conversation always outranks the calendar.

The Calendar Context Chip

When a meeting overlaps the moment you start a session, a Calendar context chip appears on the start screen showing the event’s title and time. The chip has a switch to include or exclude that event for this one session. The global Share meeting details with Hedy setting decides the default; the chip overrides it for a single session.

Privacy and Data Residency

The connection is read-only: Hedy can read your events but never creates, edits, moves, or deletes anything on your calendar, and it never sends invites. Hedy connects one Google account and reads your primary calendar.

Meeting details are sent to Hedy’s AI only as transient context for the session you’re in. They are processed in memory, not stored, and attendee email addresses are never kept. Hedy takes the calendar snapshot when the session starts, so editing the event afterward does not change a session you already captured.

If your account stores data in the EU region, reminders also keep the meeting name out of the notification and read “Meeting starting” instead, and this AI processing runs through European infrastructure. Reminder text is shown in your preferred Hedy language.

Turning Features Off

To skip meeting details for a single session, switch off the Calendar context chip before you begin. To turn a feature off everywhere, open Settings → Automation & Data and switch off Auto-detect scheduled meetings or Share meeting details with Hedy. Disconnecting Google Calendar there turns off both and clears the calendar data Hedy held.

Not Getting Reminders?

• Confirm Auto-detect scheduled meetings is on for the device you’re holding, since it’s set per-device.

• Confirm Google Calendar is still connected under Settings → Automation & Data.

• Check that notifications are allowed for Hedy in your phone’s system settings.

• A reminder won’t fire long after a meeting has already started, so a reminder you missed by more than a few minutes won’t appear late.

Once you’ve started a session, managing it works like any other. See Starting, Pausing, and Ending Sessions and Session Recaps and Detailed Notes.